OUTWOOD

08/09/2015

OUTWOOD PARISH COUNCIL

Draft Minutes of the Council Meeting held on Tuesday 8th September 2015

at the Church Room

 

Present Cllrs I Frow, R Yeldham, N Wyer and M Baldock. Parish Clerk L Charlesworth.

Also present: Cllrs P Bond and A Jones, Mr N Shaw and Mr J Blackmore.

 

 

08/0901 Apologies Cllr B Gosling. Cllrs H Windsor and G Wates, and Mr M Johnson.

 

08/0902 Minutes The minutes of the last meeting were approved and signed.

 

08/0903County Councillor Cllr Windsor was unable to be present but sent a report. The SCC ‘wet spots’ survey was discussed and some amendments identified which will be sent to Cllr Windsor. The siting of the ‘Deer Crossing’ signs for Brickfield Road was also agreed.

 

08/0904 District Councillor Cllr Bond reported on concerns about the dangerously high mound of waste material at Normans Corner. Cllr Jones reiterated concerns over Wilmots Lane remaining as a B.O.A.T (Byway Open to all Traffic) as any vehicle can then use it. A request will be sent to the Local Committee that it be changed to a bridleway. There was also discussion on the Tandridge Local Plan and the enforcement of planning decisions.

 

08/0905 NT Not present. Family Woodland Day on 20th September.

 

08/0906 Planning 2015/1528 Land at Rookery Hill, Variation of conditions 3 and 7 of planning application TA/2015/4 to allow for the formation of a field entrance for vehicular access/egress. 2015/1529 Land at Rookery Hill, Construction of hardstanding to extend existing entrance to allow for turning area. (Certificate of Lawfulness for a proposed use or development) Residents have expressed concern about this development and TDC will be notified. 2015/1480/TCA Lloyd Hall Amended Description; no local objections.

 

08/0907 Cyclists Concern was expressed about a race on 7th September; PC Baker to find out if this is likely to be an annual event, and whether the police were notified that it was taking place.

08/0908 MUGA/Wells Field During the show a gate post was knocked down; the Show Committee will be arranging the replacement. It was suggested that the opportunity be used to widen the entrance. The ‘Wells Field’ sign has now been installed outside the gates. The MUGA committee have expressed their thanks to Cllr Baldock for cutting the hedge.

 

08/0909 Play equipment A site has now been agreed. Cllr Yeldham has sent in the application to the Community Improvement Fund for a grant.

 

08/0910 Training Clerk to book the Chairman and Vice Chairman on a briefing meeting for Chairs on Wednesday 18thNovember.

 

08/0911 Venue for meetings Council meetings will continue to be in the Church Room for the foreseeable future.

 

08/0912 Standing Orders The new standing orders were agreed; clerk to circulate final version.

 

08/0913 AVM AVM to be in the Lloyd Hall; date to be discussed. Jason Russell from SCC to be approached to speak.

 

08/0914 Law and Order Police – PC Baker gave an update on the neighbourhood role, its limited resources and shortage of response officers. Recent incidents in the area can be found listed on the Surrey Police web-site.

Neighbourhood Watch – Not present, report received. A new Neighbourhood Watch Coordinator is required.

Speedwatch - Some activity has taken place on Brickfield Road and Green Lane. More is scheduled before the clocks go back.

 

08/0915Reports Highways and Speed Limits –The final rural cut has been done.

Lloyd Hall – Nothing to report.

Aviation and Transport Nothing to report.

Community Nothing to report.

 

08/0916Finance 080916/1 The payments list was approved.

080916/2 MUGA Nothing to report

080916/3 The Clerk’s report was accepted. All forms for Councillors’ Pecuniary Interests have been received; clerk to update website. The new Transparency Code was discussed.

080816/4 The 2014/5 Audit and Annual Return was approved and the issue arising noted. The form will be checked for minute references in future.

 

08/0817 Next agenda Nothing to add

 

08/0918 AOB There was no AOB

08/0919 Next Meeting The next meeting will be held on Tuesday 13th October 2015 at 8.00pm in the Church Room.

 

 

 

 

Signed……………………………………13thOctober 2015