OUTWOOD IN SURREY "The Village with the Mill"
Outwood Parish Council Privacy Notice
When you contact the Parish Council, for any reason, the information you provide will be processed and stored so that it is possible for us to contact you, respond to your correspondence, provide information and/or access the services. We only collect a limited amount of information about you and only the information necessary for us to be able to carry out our duties as a Parish Council.
We absolutely promise that your personal information will be not shared or provided to any third party (unless you say we can or a law says we must).
We make sure your data is stored safely and take care on security. For example if we contact you about Parish council business then we will only use an outwood.org.uk email address so you know it definitely from us.
What we collect:
When we collect your personal data Outwood Parish Council is the data controller and we may collect
It is very unlikely that we will ever hold any “special category” (race, ethnic origin, biometric data, politics, religion, health, sexual orientation, genetics) data about you but if we do it will be with your explicit consent.
We will not process any data relating to a child (under 13) without the express parental/ guardian consent of the child concerned.
Our lawful basis for processing your data
Other data controllers the council works with:
We may need to share your personal data with others tiers of local government and their partners so that they can carry out their responsibilities to the parish council. For example we may talk to Tandridge District Council about a complaint that you have brought to the Parish council. We will normally tell you before we do this.
How long do we keep your personal data?
We only keep your personal data for as long as we need to and we delete all information when it is no longer necessary. We might keep some records permanently if we are legally required to do so. We may keep some other records for an extended period of time. For example, it is currently best practice to keep financial records for a minimum period of 8 years to support HMRC audits or provide tax information. We may have legal obligations to retain some data in connection with our statutory obligations as a public authority.
To ask about any of the above or, if you have any other questions about how we use your personal data, please contact the Outwood Parish Clerk at firstname.lastname@example.org
Changes to this notice.
We keep this Privacy Notice under regular review and we will place any updates on this web page This Notice was last updated in August 2018