OUTWOOD IN SURREY "The Village with the Mill"
01/06/2022
OUTWOOD PARISH COUNCIL
C/O 2 Dirty Lane, Ashurst Wood, West Sussex RH19 3RY
Tel: 01342 629165 ~ Email: parish.clerk@outwood.org
Minutes of the meeting of Outwood Parish Council held on 1st June 2022 in the Church Rooms, Wasp Green Lane at 7.30pm
PRESENT: Cllrs. J Howard (Chair), N Wyer (Vice Chair), B Gosling, M Baldock
IN ATTENDANCE: District Cllr. Gillman, Cllr. S Farr, County Cllr. Farr
ALSO PRESENT: Mr M Wooller and Mr N Shaw
05/0519 APOLOGIES FOR ABSENCE
Apologies were received and accepted from Cllr. R Yeldham
05/0520 MINUTES OF THE PREVIOUS MEETING
- To approve the Minutes of the meeting held on 4th May 2022
These were proposed for acceptance, seconded, and signed as a true record
- Matters Arising - not covered elsewhere on the agenda
None
05/0521 DECLARATIONS OF INTEREST
None
05/0522 COUNTY COUNCILLOR’S REPORT
Cllr. Farr reported:
- Surrey County Council was pursuing the Surrey Unity Bid as part of the County Deals strategy. SCC will opt for Tier 2 which would keep the District Councils and have no Mayor. There will be a consultation process and should be effective from mid-2023. It is part of the ‘levelling up’ process
NOTED
05/0523 DISTRICT COUNCILLORS' REPORTS
- Cllr. Sue Farr was welcomed as the newly elected councillor for the ward. Cllr Ward will sit on the Strategy and Resources and Community Services Committees and is currently undergoing relevant training.
- Cllr. Gillman is on Strategy and Resources, and Audit and Scrutiny
NOTED
05/0524 NATIONAL TRUST
Cllr. Baldock reported that the NT Volunteers had carried out repairs to infrastructure. NOTED
It was AGREED that the NT needed to be informed of sight line concerns at certain junctions.
AGREED
05/0525 PLANNING APPLICATIONS
- Application: 2022/463
Proposal: Partial demolition of existing front projection, removal of rear porch and chimney stack. External and internal alterations to building and fenestration including alterations at ground level, hipped roof to existing porch and dormers, erection of additional hipped roof dormer, replacement of the roof plus associate landscaping.
Location: Sheppards, Scotts Hill. Outwood, RH1 5PR
COMMENT: NO OBJECTION
- Application: 2022/288
Proposal: Erection of rear extension and internal alterations
Location: Hurst, Millers Lane, Outwood, RH1 5PU
COMMENT: NO OBJECTION
- Application: 2022/614/T
Proposal: Erection of 18m monopole telecoms mast and ancillary cabinet
Location: Green Lane, Tandridge, RH1 5QS
COMMENT : NO OBJECTION AGREED
05/0526 MUGA/WELLS FIELD/TRAINING/SUSTAINABLE OUTWOOD
- It was reported that the MUGA has had a facelift.
- Wells Field – Cllr. Wyer reported that a discussion had been held with the contractor and it was AGREED that a new structure to the contract needed to be agreed. It was AGREED that the Clerk write to the contractor to request a quote as per the discussion.
NOTED
05/0527 PLATINUM JUBILEE - Update
It was reported by Cllr. Gosling that everything had been rehearsed and was in order for the celebrations. Safeguarding issues re photographs had been resolved and expenditure so far was well within budget. Cllr. Gosling was thanked for his efforts in this regard. NOTED
05/0528 PARKING ON DAYSEYS HILL PROTECTED VERGE – Update
It was reported that the Dog & Duck had not applied for the necessary Licence for the events that were being held and causing parking issues on the verge in Dayseys Hill. It was AGREED that the Chair write to the Dog & Duck and point out the necessary omissions and problems. AGREED
05/0529 LAW AND ORDER
Nothing to report
05/0530 REPORTS
- Highways – The water leak at the junction of Wasp Green Lane and Brickfield Road had been repaired
- Lloyd Hall
- The income was lower due to the reduced bookings during the pandemic
- It was NOTED that there was a large expenditure on repairs and maintenance which the Trustees had elected to carry out during the quiet period.
- Future bookings were encouraging
- Aviation and Transport – Standing Orders were suspended to allow Mr Wooller to update the Council
- Air Traffic was back to 70-80% of pre-pandemic levels with it anticipated to reach 100% by the summer
- Mr Wooller was invited to a Teams meeting by the Gatwick Airport Authority and updated the Council on its outcomes.
NOTED
Standing Orders were re-imposed
- Community Matters – Nothing to report
05/0531 SIGN NEW CLERK'S CONTRACT OF EMPLOYMENT
The Clerk’s Contract of Employment was signed by the Clerk and Chair NOTED
05/0532 FINANCE
- To approve List of Payments – to be updated at meeting
The List of Payments had been circulated in advance and APPROVED
- Report from Clerk
- The Clerk apprised Members that the External Auditors had granted a 4 week till 29th July extension for the completion of the End of Year Accounts. This will be reported by them in their Comments NOTED
- The Clerk reported that the current ad hoc Internal Audit procedures were not adequate and presented Members with a quote from an Internal Auditor used by other local Councils. The quotation of £250 for the end of year audit was accepted by Members and AGREED
- NT Trim Trail contract and charges
- The interim invoice was included in the list of payments
- The lease with the NT for the Trim Trail and access for maintenance will be finalised during the coming Month
NOTED
- To approve transfer of Council’s Finances to Unity Trust Bank
This was AGREED by Members in order that the management of the Council’s banking matters could be facilitated with speed and using modern technology. The Clerk to action NOTED
- To approve use of RBS Rialtas Accounting Package
This was AGREED and The Clerk to facilitate the changeover. NOTED
05/0533 AGENDA ITEMS FOR NEXT MEETING
- Village Show
The Meeting finished at 9.37
SIGNED:…………………………………………………………. DATE:
CHAIR