OUTWOOD IN SURREY "The Village with the Mill"
OUTWOOD PARISH COUNCIL
C/O 2 Dirty Lane, Ashurst Wood, West Sussex RH19 3RY
Tel: 01342 629165 ~ Email: parish.clerk@outwood.org
Minutes of the meeting of Outwood Parish Council held on 6th July 2022 in the Church Rooms, Wasp Green Lane at 7.30pm
PRESENT: Cllrs. J Howard (Chair), N Wyer (Vice Chair), B Gosling, M Baldock, R Yeldham
IN ATTENDANCE: District Cllr. S Farr
ALSO PRESENT: Mr N Shaw
APOLOGIES: District Cllr. Gillman, County Cllr. C Farr
It was Noted that Mr Nicholas Attar who was due to speak on the Outwood Windmill was not present
06/0534 MINUTES OF THE PREVIOUS MEETING
These were proposed for acceptance, seconded, and signed a true record RESOLVED
None
06/0535 DECLARATIONS OF INTEREST
None
06/0535 RETROSPECTIVE APPROVAL OF PRECEPT LEVIED ON TANDRIDGE DISTRICT COUCIL FOR THE FINANCIAL YEAR 2022/23
It was proposed by Cllr. Wyer and seconded by Cllr. Howard that the precept of £19,300 levied on Tandridge district council on 16th January 2022 be approved. RESOLVED
06/0536 COUNTY COUNCILLOR’S REPORT
A report from Cllr C Farr was read out:
06/0536 DISTRICT COUNCILLORS' REPORTS
It was reported that financial help is being made available towards the cost of living crisis through the Tandridge Household Support Fund. Residents can apply online:
This is in addition to the Council Tax rebate NOTED
06/0537 NATIONAL TRUST
Cllr Baldock reported as follows:
06/0538 PLANNING APPLICATIONS
None received to date
06/0539 DEFIBRILLATOR
To appoint local Guardian: it was considered important that someone who lived near the Lloyd Hall, or used it on a weekly basis, be asked to monitor the Defibrillator and carry out the necessary checks, including replacing the pads. AGREED
The Clerk to order additional pads
06/0540 MUGA/WELLS FIELD
Daysey’s Hill verge has been cut and the hedges in Wells field will be cut back after the nesting season. James Wells to be asked to cut the Dayseys Hill verge and Wells Field hedge in the autumn.
06/0541 TRAINING
Cllr. Howard reported that she had taken part in the online meeting. The report had been circulated. She pointed out the concern over future pothole repairs and verge cutting if most councils signed up to the devolved option. NOTED
06/0542 PLATINUM JUBILEE
Cllr. Gosling updated members on the costs, as follows:
Income £2,337.76
Expenditure £1,170.08
£1,167.68 – to be repaid to Lloyd Hall Committee
The events cost the Parish Council £332.33 NOTED
Members expressed their satisfaction at the Jubilee Weekend’s events and thanked Cllr. Gosling for his efforts. AGREED
06/0543 PARKING ON DAYSEYS HILL PROTECTED VERGE
It was reported that all the activities were carried out within the Licensing terms and were being closely regulated. NOTED
06/0544 LAW AND ORDER
06/0545 REPORTS
06/0546 VILLAGE SHOW
This will be held on 3rd September. The Council will have a stall and will raise awareness on:
06/0547 POLICIES AND PROCEDURES
The following policies and procedures were proposed by Cllr Yeldham and seconded by Cllr Baldock
RESOLVED
06/0548 FINANCE
The following list of payments were AGREED by members. Invoices were initialled and relevant cheques signed.
PAYMENTS JULY 22 |
CHQ NO |
TOTAL |
VAT |
|
Cllr. B Gosling - Jubilee costs |
1105 |
543.00 |
||
Richard Pollard - Jubilee Costs |
1106 |
220.58 |
||
P Hewett- Jubilee Costs |
1107 |
33.82 |
5.64 |
|
Wyer Works - Jubilee Bench |
1109 |
450.00 |
||
R Rudin |
||||
Salary - May £312.80 |
||||
Salary - June £312.80 |
||||
Expenses - Stationery/office supplies £90.16 |
15.03 |
|||
Postage £ 3.21 |
||||
Mileage 44 x .45p £19.80 |
||||
Total £739.40 |
739.40 |
|||
Cllr. J Howard - Fee for statutory declaration T/Trail |
7.65 |
|||
Cllr. J Howard – NT legal fees for Lease for T/Trail TOTAL |
400.00 £2,394.45 |
20.67 |
||
RESOLVED
06/0549 TO APPROVE YEAR END ACCOUNTS AND APPROVE AGAR
The Clerk reported that the historical financial records of the Council had been inadequate and that the services of an accountant had been necessary to pull them together to produce the Year End Accounts required for the external audit. It was also reported that there may be some loss incurred to the Council if the entire backlog of VAT payments cannot be reclaimed due to the time lapse. This work had cost the Council in the order of £600. Going forward all the correct procedures would be put in place
The Clerk presented Members with the Annual Governance and Accountability Return – reading out aloud all the Statements.
RESOLVED
O6/0550 AGENDA ITEMS FOR NEXT MEETING
None
06/0551 DATE OF NEXT MEETING
7th September 2022
The meeting was concluded at 9.30pm
Signed:…………………………………………………… Date:………………………………….
CHAIR