OUTWOOD

05/10/2022

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OUTWOOD PARISH COUNCIL

C/O 2 Dirty Lane, Ashurst Wood, West Sussex RH19 3RY

Tel:  01342 629165 ~ Email: parish.clerk@outwood.org

MINUTS OF THE MEETING OF OUTWOOD PARISH COUNCIL HELD ON 5TH OCTOBER 2022 AT 7.30PM IN THE CHURCH ROOM, WASPS GREEN LANE, OUTWOOD

PRESENT:                                             Cllrs. Howard (Chair), Baldock and de Wiggondene-Sheppard

APOLOGIES FOR ABSENCE:          Cllrs. Gosling and Wyer; District Cllr. S Farr, and County Cllr. C Farr and Mr Mark Wooller

IN ATTENDENCE:                              The Clerk and District Cllr. Gillman

ALSO PRESENT:                                 Three members of the public

PUBLIC QUESTIONS AND COMMENTS

It was Noted that the development of the new Churchyard was progressing and that there would be a need for grants to be sought from various bodies. A total of some £11,000 was outlined as an approximate figure.  It was suggested that if a grant from the Parish Council was sought, a written application needed to be submitted as soon as possible.

10/0566                MINUTES OF THE PREVIOUS MEETINGS 

  1. To approve the Minutes of the meeting held on 7th September 2022
  2. To approve the Minutes of the meeting held on 27th September 2022
  3. Matters Arising - not covered elsewhere on the agenda

It Proposed by the Cllr. Howard and seconded by Cllr. Baldock that the Minutes be approved at the next meeting of the Council due to lack of councillors who were present.                                RESOLVED

10/0567                DECLARATIONS OF INTEREST - None

10/0568                COUNTY COUNCILLOR’S REPORT -  None

10/0569                DISTRICT COUNCILLORS' REPORTS

Cllr. Gillman reported as follows:

  • TDC’s Planning Portal was causing problems and stopping people accessing information.  This was being dealt with as a matter of urgency.
  • TDC is awaiting clarification from the government about its policy on Local Plans.  Therefore, no action will be taken before further information.
  • TDC was planning a restructuring of the Council with regard to costs and staff.  Meetings would be held shortly.                                                                                                                                 NOTED

10/0570                PLANNING APPLICATIONS - None

10/0571                LAW AND ORDER

    1. Police - none
    2. Neighbourhood Watch - none
    3. Speedwatch - none

10/0572        REPORTS

    1. National Trust – a new Ranger is in place.  Her name is Ashlie Williams
    2. Highways – the previously mentioned drain cover has not been properly repaired. Some signs need collecting in Wasps Green Lane needed collecting.
    3. Lloyd Hall - none
    4. Aviation and Transport - none
    5. Community Matters
      1. Concern raised by resident about parking on Daysey’s Hill verge.  This was noted and it was AGREED to write back and explain that this matter had been looked into previously and that there was no more that the Parish Council could do as it was a public highway with no restrictions.

10/0573                TO RATIFY BUSINESS PLAN

Cllr. Howard had written a business plan to satisfy the requirements for a new Unity Trust Bank Account.  This would be reviewed in 2023.  It was proposed by Cllr. Howard and seconded by Cllr. de Wiggondene that this be approved.               

                                                                                                                                                                                RESOLVED

10/0574                RE-ORGANISATION OF COUNCILLORS’ AREAS OF RESPOBILITY

It was proposed that the following portfolios be allocated to councillors

Cllr. Howard                                               Chair, Footpaths & Bridleways

Cllr. Wyer                                                    Vice-Chair, Roads & Verges, Wells Field

Cllr. Baldock                                               Community Matters, National Trust

Cllr. Gosling                                                Planning & Lloyd Hall

Cllr. de Wiggondene-Sheppard          Planning

It was Agreed that the Clerk would contribute to Outwood News

Members of the public left the meeting

10/0575                FINANCE

  1. To approve List of Payments  - approved on 27th September EGM
  2. To note Bank Reconciliation – previously circulated                                                         NOTED
  3. Request for Grant – a request for a grant from Outwood News was considered and a sum of £500 was proposed by Cllr. Howard, seconded by Cllr. Baldock and agreed                               RESOLVED
  4. Consideration of Salary increase for Clerk – after an appraisal held in September the Clerk’s position was confirmed as permanent.  The salary would be increased to point 26 on the NJC Scales
  5. Provisional Budget planning for approval in November – The Clerk and Cllr. Howard would put forward a draft budget for the November meeting.                                                        AGREED
  6. To Note External Auditor’s report                                                                                            NOTED
  7. Banking

To authorise the Clerk to be an authorised signatory on the Nat West Bank Accounts  as follows:

    • if we add or remove Authorised Signatures in the “Add or remove individuals” section of this form, the Bank will update our mandate accordingly for the accounts we specify in this form's “About your business” section.
    • if we change the Signing Rules in the “Account Signing Rules” section of this form, the Bank will update our mandate accordingly for the accounts we specify in this form's “About your business” section
    • the Bank can phone the individuals we've identified as “Call Back Contacts” to confirm or correct any instructions or information that we've given the Bank
    • and the current mandate will continue as amended.

                                                                                                                                                SO RESOLVED

10/0576                AGENDA ITEMS FOR NEXT MEETING

  • Wreath for future Remembrance Sundays
  • Budget

THE MEETING CLOSED AT 20.30PM