07/06/2023

OUTWOOD PARISH COUNCIL

C/O 2 Dirty Lane, Ashurst Wood, West Sussex RH19 3RY

Tel:  01342 629165 ~ Email: parish.clerk@outwood.org

MINUTES OF THE MEETING OF OUTWOOD PARISH COUNCIL HELD ON 7TH JUNE 2023 IN THE CHURCH ROOM, WASP GREEN LANE, OUTWOOD

PRESENT:                             Cllrs. Howard (Chair), Baldock, de Wiggondene-Shepphard, Devlin and Malley

IN ATTENDNCE:            The Clerk, District Cllrs. Farr, Gillman and Smith

ALSO PRESENT:             3 Members of the Public

PUBLIC QUESTIONS:       Concern was again raised about the Fly-tipping in Green Lane.  It was noted that the Council had reported this to TDC and the Environment Agency.  Members of the public were urged to report this situation to the Environment Agency as well.  kaya.haefeli@environment-agency.gov.uk

                                                               

Concern raised about the excessive building rubbish at Woolborough Farm.  Planning Enforcement had been notified

The Chair confirmed that the arish Council would have a stall at the Village Show on 2nd September

06/0650                MINUTES OF THE PREVIOUS MEETING – circulated in advance.

To approve the Minutes of the meeting held on 3rd May 2023

These were proposed for approval by Cllr. De Wiggondene-Sheppard, seconded by Cllr. Malley and                                                                                                                                 APPROVED

To approve the Minutes of the Annual Meeting held on 17th May 2023

These were proposed for approval by Cllr. De Wiggondene-Sheppard, seconded by Cllr. Malley and                                                                                                                                 APPROVED

Matters Arising - not covered elsewhere on the agenda. – None

06/0651                DECLARATIONS OF INTEREST - None

06/0652                COUNTY COUNCILLOR’S REPORT – None

06/0653                DISTRICT COUNCILLORS' REPORTS

To request Member’s allocation for Kissing Gates Project – Cllr Farr to consider this and respond in due course.

The Planning Department will be closing all phone lines for a week to catch up with the backlog

Cllr. Farr has been appointed Vice-Chair of the Council

06/0654                                PLANNING APPLICATIONS

Application:              2023/326

Proposal:                   Erection of a 10.8m x 10.4m timber building (certificate of Lawfulness for a proposed development)

Location:                    Portfield Farm, Woolborough Lane, Outwood

TO APPROVE COMMENT MADE UNDER DELEGATED AUTHORITY: No Objection but would like condition to be placed that the building under question remain as ancillary to the main dwelling                                                                                 APPROVED

Application:              2022/840/Cond1

Proposal:                   Details to the discharge of condition $ (Detailed Scheme) and condition 5 (Electric Vehicle Charging Point) of planning permission ref: 2022/840 dated 2nd March 2023 (Variation of condition 2(Approved Plans) Retrospective.  Attached to PP TA/89/1278 ‘Continued use of existing gypsy caravan site on a permanent basis to provide 19 family pitches with ancillary blocks, working & storage areas together with associated bunding, landscaping & management improvements’ Date of decision 13/12/89)

Location:                    Ivy Hatch Residential Site, Green Lane, Outwood               NOTED

06/0655                AVIATION AND TRANSPORT

It was NOTED that District Cllr. Smith was now on the GATCOM Committee

06/0656                COMMUNITY MATTERS

Regular Volunteering Events – This was considered a good idea and the first one was arranged for 20th August for hedge maintenance – meeting at 1pm in Wells Field

Trim Trail Strolls – It was felt that evening walks along the all-weather footpath to the Trim Trail would introduce more people to it.  The first one will be on Monday 24th July at 7pm.  To meet in front of Lloyd Hall.                                                            AGREED

06/065                  TO NOTE CIL BRIEFING NOTE FROM SURREY ALC

This had been circulated in advance and                                                                                                NOTED

06/0658                TO CONSIDER PROPOSED COUNCIL WARD BOUNDARIES

This had been circulated in advance and it was NOTED that there were no changes to the Parish Boundaries

06/0659                FINANCE – All documents had been circulated in advance

To Note and Approve Internal Audit Report, proposed by Cllr. Howard, seconded by Cllr. Malley, and                                                                                                                 APPROVED

To Note and Approve Annual Governance and Accountability Return (AGAR) for Financial Year 2022/23, including Governance and Accounting Statements.             This was signed by the Chair and Clerk.  This was proposed for approval by Cllr. De Wiggondene-Shepphard, seconded by Cllr. Devlin, and                                        APPROVED

To Approve Bank Reconciliation – signed, and                                                     APPROVED

To Approve Detailed Receipts and Payments by Budget Heading                 APPROVED

To Approve List of Payments – signed and,                                                            APPROVED

06/0660                AGENDA ITEMS FOR NEXT MEETING

Civility & Respect Pledge

Policies

Village Show

The meeting finished at 8.13pm

Signed:……………………………………………                                                                        Date:………………………………

CHAIR