06/05/2025

OUTWOOD PARISH COUNCIL

C/O 2 Dirty Lane, Ashurst Wood, West Sussex RH19 3RY

Tel:  01342 629165 ~ Email: parish.clerk@outwood.org

Dear Members

Your attendance is required at the Annual Meeting of the Parish Council to be held on Tuesday, 6^th May 2025 at 7.30 pm in The Lloyd Hall, Brickfield Road, Outwood

Rodabe Rudin

PARISH CLERK

AGENDA

THE FIRST 15 MINUTES WILLL BE AVAILABLE FOR ANY RELEVANT QUESTIONS OR COMMENTS FROM MEMBERS OF THE PUBLIC – IF P.  MEMBERS OF THE PUBLIC ARE INVITED TO STAY AND OBSERVE THE REST OF THE MEETING.

1. TO ELECT CHAIR FOR THE COMING YEAR AND SIGN DECLARATION OF ACCEPTANCE OF OFFICE
2. APOLOGIES FOR ABSENCE
3. MINUTES OF THE PREVIOUS MEETING 
   1. To resolve to approve the minutes of the meeting of 1^st  April 2025
   2. Matters arising – not covered elsewhere on the agenda.
4. DECLARATIONS OF INTEREST
5. TO APPOINT VICE CHAIR OF THE COUNCIL
6. TO APPOINT PORTFOLIO HOLDERS TO:
   1. Aviation and Transport
   2. Footpaths/Bridleways
   3. National Trust/Community Matters
   4. Planning
7. TO RATIFY AND APPROVE (en bloc):
   1. Standing Orders
   2. Financial Regulations
   3. Scheme of Delegation
   4. Disciplinary Policy
   5. Risk Assessment Policy
   6. Safeguarding Policy
   7. Code of Conduct
   8. Grievance Policy
   1. Equality & Diversity Policy
   10. Co-option Policy
   11. Emergency and Resilience Policy
8. TO APPOINT/CONFIRM INTERNAL AUDITOR
9. TO APPROVE ASSET REGISTER
10. TO APPROVE INSURANCE SCHEDULE

Commencement of Ordinary Meeting of Outwood Parish Council

AGENDA

1. COUNTY COUNCILLOR’S REPORT
2. DISTRICT COUNCILLORS' REPORTS
3. PLANNING APPLICATIONS:

1. Application:        TA20241161

Location:              Land at Hathersham Lane, Smallfield

Proposal:             Change of use from mixed use agricultural and horticultural supplies with storage of scaffolding to two aggregate recycling facilities, comprising the importation and processing of construction, demolition and excavation waste; and ancillary development comprising pushwalls, the installation of a weighbridge and wheel wash, the siting of one modular office unit on each yard and the construction of a vehicular access point to the northern yard (part-retrospective)

2. Application:        2025/257

Proposal:             Erection of oak framed dwelling following removal of existing dwelling.

Location:              The Loc Cabin, Winterfall Barn, Rookery Hill

Due to timescales, this will be decided under delegated authority and ratified at this meeting.  Cllr. Anna Malley has disclosed a Non- Pecuniary interest and will abstain from any decision making or ratification.

3. Application:        2025/339

Proposal:             Erection of single storey side extension

Location:              Shepherds Hurst Lodge, Prince of Wales Road, Outwood

4. Application:        2025/444

Proposal:             Change of use of land as a private gypsy and traveller caravan site consisting  6 pitches in total and associated development; revised  application further to permissions under TA/2028/1139 9two pitches) and TA 2021.1285/APP/M3645W22/3296204 (additional two pitches). Retention of existing hardstanding (retrospective)

Location:              Beechfield, Moats Lane, South Nutfield, RH1 5PF

4. COMMUNITY MATTERS
   1. To note completion of Expression of Interest for the Lloyd Hall Playground
5. FINANCE
   1. Grant Request from Outwood NT Volunteers
   2. To Approve Bank Reconciliation
   3. To Approve Detailed Receipts and Payments by Budget Heading
   4. To Approve List of Payments:
      • May 2025
6. AGENDA ITEMS FOR NEXT MEETING

Pursuant to Section1(2) OF THE Public Bodies (Admission to Meetings) Act 1960, the Council believes that the public should be excluded from the meeting on the grounds of the confidential nature of the business to be transacted

To consider Clerk’s Salary