OUTWOOD
OUTWOOD

06/05/2025

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OUTWOOD PARISH COUNCIL

C/O 2 Dirty Lane, Ashurst Wood, West Sussex RH19 3RY

Tel:  01342 629165 ~ Email: parish.clerk@outwood.org

MINUTES OF THE ANNUAL MEETING OF THE PARISH COUNCIL AND ORDINARY MEETING OF THE PARISH COUNCIL HELD ON 6TH MAY 2025 AT THE LLOYD HALL, BRICKFIELD ROAD, OUTWOOD

PRESENT:                             Cllrs Baldock, Devlin, de Wiggondene-Sheppard, Malley and McIntosh

AOLOGIES:                          County Cllr C Farr and District Cllr S Farr

IN ATTENDANCE:              The Clerk and 2 members of the public

PUBLIC QUESTIONS

Cllr Jim Blackmore of Salfords & Sidlow Parish Council updated Members on the current situation regarding the membership of the Redhill Aerodrome Consultative Committee and asked that OPC request Minutes of the last meeting

05/1120                TO ELECT CHAIR FOR THE COMING YEAR AND SIGN DECLARATION OF ACCEPTANCE OF OFFICE

Cllr. de Wiggondene-Sheppard was proposed as Chair for the ensuing year By Cllr. Malley.  This was seconded by Cllr. Devlin and AGREED by the remaining Members.                SO RESOLVED

54/1121                MINUTES OF THE PREVIOUS MEETING 

    1. To resolve to approve the minutes of the meeting of 1st  April 2025 – The minutes had been circulated in advance and were proposed for approval by Cllr. Devlin.  These were seconded by Cllr. Malley and AGREED                               SO RESOLVED
    2. Matters arising – The delay on the fingerpost was raised. The Clerk to chase this up

05/1122                DECLARATIONS OF INTEREST

Cllr. Malley declared a non-pecuniary interest in Planning Application 2025/257 and took no part in the discussions                                                                                                                                                NOTED

05/11123              TO APPOINT VICE CHAIR OF THE COUNCIL

Cllr.  Malley proposed Cllr. Devlin as Vice-Chair for the ensuing year.  This was seconded by Cllr. McIntosh and AGREED                                                                                                                                SO RESOLVED

05/1124                TO APPOINT PORTFOLIO HOLDERS TO:

    1. Aviation and Transport  - Cllr. McIntosh
    2. Footpaths/Bridleways – Cllr. Devlin
    3. National Trust/Community Matters – Cllr. Baldock
    4. Planning – Cllrs. De Wiggondene-Sheppard and Cllr.Malley            SO RESOLVED

05/1125                TO RATIFY AND APPROVE (en bloc): All the policies had been circulated in advance and were AGREED

    1. Standing Orders
    2. Financial Regulations
    3. Scheme of Delegation
    4. Disciplinary Policy
    5. Risk Assessment Policy
    6. Safeguarding Policy
    7. Code of Conduct
    8. Grievance Policy
    9. Equality & Diversity Policy
    10. Co-option Policy
    11. Emergency and Resilience Policy                                                                SO RESOLVED

05/1126                TO APPOINT/CONFIRM INTERNAL AUDITOR

Cllr de Wiggondene-Sheppard proposed the continuation of April Skies as the Council’s Internal Auditor for the next financial year.  This was seconded by Cllr. McIntosh and was        SO RESOLVED

05/1127                TO APPROVE ASSET REGISTER

This had been circulated in advance and approved.                                                          SO RESOLVED

05/1128                TO APPROVE INSURANCE SCHEDULE

The Insurance Schedule for the coming year had been circulated in advance and was Approved.

                                                                                                                                                                SO RESOLVED

COMMENCEMENT OF ORDINARY MEETING OF OUTWOOD PARISH COUNCIL

05/1129                COUNTY COUNCILLOR’S REPORT – Nothing to report

05/1130               DISTRICT COUNCILLORS' REPORTS- Nothing to report

05/1131                PLANNING APPLICATIONS:

  1. Application:        TA20241161

Location:              Land at Hathersham Lane, Smallfield

Proposal:             Change of use from mixed use agricultural and horticultural supplies with storage of scaffolding to two aggregate recycling facilities, comprising the importation and processing of construction, demolition and excavation waste; and ancillary development comprising pushwalls, the installation of a weighbridge and wheel wash, the siting of one modular office unit on each yard and the construction of a vehicular access point to the northern yard (part-retrospective)

                Comment:          To Note

  1. Application:        2025/257

Proposal:             Erection of oak framed dwelling following removal of existing dwelling.

Location:              The Loc Cabin, Winterfall Barn, Rookery Hill

Due to timescales, this will be decided under delegated authority and ratified at this meeting.  Cllr. Anna Malley has disclosed a Non- Pecuniary interest and will abstain from any decision making or ratification.

Comment:          Has this been referred to the historic buildings officer at Surrey CC as there was a significant contribution from them to the previous application for the site.  They may wish to do this.

this proposal is an improvement on the one that was refused in 2021- it is single storey oak framed / weatherboard clad building and fits in much better with the surrounding buildings.  It is an improvement on the previous building, and because of the altered orientation should have less impact on neighbours.

the new building is quite a bit larger than the one it replaces, which may be an issue as it is green belt

In summary, the design of the building is good and in keeping, but it does represent a larger footprint within the green belt.

  1. Application:      2025/339

Proposal:            Erection of single storey side extension

Location:            Shepherds Hurst Lodge, Prince of Wales Road, Outwood

Comment:         No Objection

  1. Application:      2025/444

Proposal:            Change of use of land as a private gypsy and traveller caravan site consisting  6 pitches in total and associated development; revised  application further to permissions under TA/2028/1139 9two pitches) and TA 2021.1285/APP/M3645W22/3296204 (additional two pitches). Retention of existing hardstanding (retrospective)

Location:            Beechfield, Moats Lane, South Nutfield, RH1 5PF

Comment:         We recognise that this is Green Belt land, but are also mindful for the requirement for 5 year housing land supply for gypsy and traveller and travelling showmen communities.

05/1132                                COMMUNITY MATTERS

  1. To note completion of Expression of Interest for the Lloyd Hall Playground – the Clerk had completed this form and expressed interest of full ownership.  This had been circulated in advance.  Cllr. de Wiggondene-Sheppard proposed acceptance of this.  It was seconded by Cllr. Devlin and                                                                                                                           SO RESOLVED
  2. Cllr. McIntosh asked that the following be executed:
    • Clerk to find out who owns the land/lease that the playground is on
    • The ‘pothole finder’ WWW.fixmystreet.com details be included in Outwood News

There had been no interest in resurrecting Speedwach

05/1133                FINANCE

    1. Grant Request from Outwood NT Volunteers – a Grant request had been received in the sum or £1000 had been received for work to create aa hard footpath link to Church??? and the National Trust Car Park.  This would add to the funds being received from Your Fund Surrey (SCC) This was proposed by Cllr. Malley, seconded by Cllr. McIntosh and AGREED                                                                                                                SO RESOLVED

The following documents had been circulated in advance and AGREED

    1. To Approve Bank Reconciliation
    2. To Approve Detailed Receipts and Payments by Budget Heading
    3. To Approve List of Payments:
      • May 2025                                                                                         SO RESOLVED

05/1134                AGENDA ITEMS FOR NEXT MEETING

Fingerpost

Pursuant to Section1(2) OF THE Public Bodies (Admission to Meetings) Act 1960, the Council believes that the public should be excluded from the meeting on the grounds of the confidential nature of the business to be transacted

To consider Clerk’s Salary

The meeting terminated at 2024.

SIGNED:………………………………………………………………….          DATE:……………………………………………………

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