03/02/2026

Present:

Cllrs. Devlin (Chair), Malley (minutes), Baldock, McIntosh

Apologies:

Cllr De Wiggondene-Sheppard, The Clerk

In attendance:

3 members of the public

Public questions/ comments:

An update was provided by Jim Broadbent on the proposed extension to the Church graveyard. Further information has been provided to the Open Spaces Society regarding their objection to the land swap.

02/1197

Minutes of the previous meeting

1. The Minutes of the meetings held on 6^th January 2026 had been circulated in advance and were proposed for approval by Cllr. Devlin, seconded by Cllr. McIntosh and signed as a true record.      

Decision:  APPROVED

2. Matters Arising - not covered elsewhere on the agenda:

None

02/1198

Declarations of interest

None

02/1199

County Councillor’s Report

None

02/2000

District Councillor’s Reports

None

02/2001

Planning Applications (including any updates)

1. Noted the following decisions by Tandridge District Council:
   1. 2025/1466 – Cherrytrees, Dayseys Hill: erection of side extension - Approved

02/2002

Community Matters

1. A member of the public had raised concern about driving on the verge on Rookery Hill.  Cllr Devlin will log the issue on FixMyStreet.com
2. A member of the public had been in contact to note that advertising boards for The Castle pub were still in place on the corner of Millers Lane/Rookery Hill, despite the pub being closed.  Cllr McIntosh will collect the boards and return them to the grounds of The Castle.

02/2003

Airports

A consultation is underway until 28^th April 2026 on the options for adjusting Route 4.   The preferred route is Option D which will track closest to Outwood.  This route is preferred because it will have an impact on the fewest people.  Cllr McIntosh will attend the Noise Management Board on 6^th February, and a consultation event on 16^th March.  Cllr McIntosh will also reply to the consultation on behalf of the Parish Council.  The consultation will be raised as an item at the Annual Village Meeting on 20^th April.

02/2004

Finance

1. To approve Parish Council’s insurance cover for 2026-2027 as circulated in advance.

Proposed by:  Cllr McIntosh

Seconded by: Cllr Baldock

Decision:  APPROVED

2. To approve DM Payroll acting as the Tax Agent for the Parish Council with HMRC – proposal circulated in advance.  It was noted that this is a free service.

Proposed by:  Cllr McIntosh

Seconded by: Cllr Baldock

Decision:  APPROVED

3. To approve the following financial information which had been circulated in advance:
   1. Bank reconciliation
   2. Detailed Receipts and Payments by Budget Heading
   3. Approve List of Payments:  February 2026

  Decision:  APPROVED

02/2005

Correspondence – circulated to Councillors prior to the meeting

Noted

02/2006

Agenda items for the next meeting

Annual Village Meeting agenda finalisation